SYMPOSIUM PROPOSAL

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• A company contact person and a symposium coordinator must be appointed. The symposium coordinator is a ‘neutral’ person (e.g. any CED-IADR Board Member), not affiliated to the sponsoring company. The latter must ensure that the symposium proposal is completed in accordance with these symposium regulations.  
• The symposium coordinator consults with the company contact person before completing the ‘2026 symposium proposal form’, which includes:
  
  • the proposed symposium title (limited to 10 words);
  • the preferred time slot of the symposium (three slots in order of preference);
  • the proposed speakers and lecture title, speakers affiliation and full contact details;
  • the proposed symposium chair(s) (not affiliated to the sponsoring company).
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• The symposium coordinator or company contact person submits the ‘2026 symposium proposal form’ to ced.iadr@uzleuven.be. Only fully completed forms will be considered for a CED-IADR/NOF industry-sponsored symposium.

• Each symposium proposal needs to be approved by the Scientific Committee of the CED-IADR Board. The Board has the right to refuse one or more speaker(s) and/or lecture-topic proposal(s), as well as to propose or request (an) alternative speaker(s)/lecture topic(s).
• Each proposed speaker should be contacted tentatively to ensure that he/she is available and willing to contribute to the symposium should the proposal be approved.
• Once the symposium proposal is accepted by the CED-IADR Board, a notification of acceptance will be sent to the symposium coordinator and the company contact person, who are responsible to inform the speakers and formally request their final agreement to lecture at the respective CED/NOF-IADR symposium.  
• It is the responsibility of the symposium coordinator to ask the speakers for all the necessary documents, including:
  
  • a 300-word abstract in a Word document
  • presenter picture
  • presenter contact details (email, telephone, affiliation)
  • short CV
  • co-authors & affiliation if applicable
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• These documents should be sent by email to ced.iadr@uzleuven.be until the abstract submission deadline April 03^rt, 2026.